THE MAINTENANCE REPORTING SYSTEM AND CONTROL

The maintenance steps being presented is a complete set of reports for control of a large and complex organisation, Those that involved in smaller and simpler operation may thus select the appropriate report that suits their organisation or specific situation.In most larger organisation which commonly used computer automation to record ,store ,calculate , and print reports.Smaller organisation generally must accomplished all these manually.The specific recommendation for smaller organisation are herein stated for their necessity, importance and values ,control reports must be sufficient ,correct information and decision must be made at the most appropriate period .The old methods of operating a maintenance department by recording only cost and evaluation is fast disappearing. Therefore the maintenance control should include the proper automation system,  for correlation of the following:preventive ,corrective.predictive maintenance techniques,routine,spares,work on down time and failure mode.work during production,minor alteration and construction,,safety of the environment and others.
Maintenance must be control on short ranges and annual basis to balance a major project activity and provide for orderly vacation and long range basis (over 1 to 10 years or more) to assure proper skill, space and equipment as needed (Enest,1995). The maintenance function is not a separate entity, though not even pure overhead but it is just as important as any other function .Though the relationship to stores, accounting ,engineering and other functions will be properly identified by reports  Below are summary of some of the  reports that will be detailed as the discussion continues :- Average PS number_indicates how important is the known work,by technical and production department .
.Backlog of activity :Indicates how work  would be required or could be stated as total work required.
-available to work.
-amount of work to be done or total work.
-labour sufficiency
-schedule compliance
-materials cost.
-present down time
-total department involved...
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